Wednesday, 13 June 2012

Syncing Notes from iPad to iTunes to iPhone to iCloud ….

Have started making use of the Notes app on the iPad, and was annoyed that I'd left a particular note ( my book list ) on the iPad, which was safely at home whilst I was out book-shopping with my iPhone.

Having enabled iCloud on both devices, I'd assumed that the notes would magically pass through the ether from one device to another.

However, I've subsequently learned that that is ONLY the case for NEW notes i.e. ones created AFTER the iCloud integration was enabled.

This discussion thread on the Apple site helped me here: -

including: -

Only notes that you created after you set up your iCloud account will sync btw your iPad and iPhone.

If you have a number of notes that you want to sync, copy the text and paste into a new note.  Then delete the old one.  A little tedious, but works.

and, more importantly, this: -

I found a good way to do this (on a Mac, I don't know about Windows):

1) First you'll need to sync your iPhone/iPad with iTunes. Make sure you've checked the box to "Sync Notes" under "Other" on the "Info" panel of you device. Also, make sure to uncheck the box for "Replace information on this phone" in the "Advanced" pane and resolve any conflicts properly.

2) Once your notes are identical on your computer and your iPhone/iPad, open up on your COMPUTER and scroll down your accounts tab on the left (panel may be hidden by default) until you find the "Reminders" section. You should have a "Notes" section that has several accounts. Mine had notes from a Gmail acct, "On My Mac", and "iCloud".

3) Merge all the notes from the "On My Mac" acct and any others you need by selecting them all and dragging them to the "iCloud" acct. Once you're sure they're there, check back on your device that all your notes are now populating in the "iCloud" acct. (this may take 30 secs or so.)

4) Optional: I then deleted the gmail notes folder and the "On My Mac" folder to make sure any new notes would be created in the iCloud acct. I don't know if this will work or not.

 5) Fianally, I deleted all the notes from the other accounts on my iPhone. I had to do this one at a time, which sucked, but someone my find a faster way. All I know is it works.

For me, with a small number of notes, steps (1) and (2) did the job - once I enabled Notes to sync from the iPad via iTunes, they were immediately available in the Mac mail app, and also on the iPhone ( perhaps because I'd previously set Notes to sync ).

I then created a new note on the iPad, and can see it on the iPhone.

Job done :-)

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